So, you have your quinceanera theme, you have selected your quince court, you’ve made reservations for a church, and you have booked a location for your banquet? As long as you have your guest list, it sounds like you are ready to plan and order your quinceanera invitations. After all, you want your guests to show up for your big day, and getting them their invitations is the first step to making that happen! Here are some tips and tricks for getting your invites together:
Timeframe: You want to order your quince invitations at least 3-4 months before your big party. This will give you time to order samples if you are ordering online, and it will also give you time to fix any problems should there be any issues once your invites arrive.
Options: There are basically three main options for getting your invitations: in person at a stationary/printing shop, an online stationer/invitation printer, or you can DIY your invites.
If you are selecting an online printer, as always make sure you are making your purchase from a safe, reputable business. Search for reviews on google.com, check their rating with the BBB, and always make a secure payment (such as a credit card payment-not a wire transfer) in case something does go wrong with your transaction. See also the FTC Shopping Online Guidelines-these guidelines are great knowledge for any online shopping that you may be doing, quinceanera or otherwise.
What you need to get started: Full names and correct spelling of your quince court and padrinos, name and address of church and banquet venue, and the time each will start. You will also need an idea of how many invitations you will need.
Tip: you will need one invitation per household. Exception: If a guests child is living at home (or another member of extended family), he/she will receive a separate invite.
You will also need to have a good idea of what wording you will use. There are many excellent wording examples online.
English or Spanish?: This is your call, but keep your guests in mind with this one. Which will be the easiest for them? You can also do a combination!
Sometimes, the examples don’t cover all unique situations, such as step-families and so on. Not to worry-there are ways to word any situation and it really just requires a little extra thought -play with the wording and just make sure to show the proper respect for all parties involved.
Common types of invitation: One-sided card, traditional card, an invitation with your photo right on it, and an actual scroll are examples of quinceanera invitation styles. There are so many options available, making it very likely that you will be able to find an invitation that goes well with your quince theme. Example: there are ticket-style invites you can use for a Hollywood themed quinceanera.
Special touches: Many quinceaneras include a photo of the quinceanera with the invite. If you want to do this, you can make sure this separate photo shoot is included in the event photographers fee. Money-saver: if it is not included or it is too pricey, you could do a “photo shoot” with a friend or family member taking the pics. You can then edit your favorite photo with a photo editing service, such as Pic Monkey, which I have found to be not only awesome, but easy to use and free.
You can add an extra special touch of personalized photo postage per ounce to your quince invite envelopes-or you could use a photo from your party to make stamps for your thank you notes. You could also seal each envelope with a sticker.
Other options: It is up to you to decide if you want to go formal and include RSVP cards and reception cards. In my opinion, neither are truly a necessity, especially considering that the majority of the RSVP cards will never make their way back to you. You can ask your guests to RSVP by phone, text or email, and you will still find that the practice of RSVP-ing is just truly rare. The reception cards are a nice touch; however, if you can fit that information onto your invite, it is not an absolute necessity, IMO.
Sending them out: Send out your invitations about six weeks before your quince. Before you drop them in the mailbox, head to the Post Office, and weigh an invite or two to make sure you are attaching the right amount of postage. If they have insufficient postage, they will be returned for you and at that point, you will have a hard time getting them to your guests on time.